MOON VALLEY ROCKET BOOSTERS

BY LAWS

ARTICLE I Name

This organization shall be known as Moon Valley ROCKET BOOSTERS, Parent Teacher Organization.

ARTICLE II Purpose

Parents, coaches, teachers, students and administration, working together always striving to improve academics, athletics, fine arts and school spirit within the Moon Valley High School community.

ARTICLE III Policies

This organization shall seek neither to direct the administrative activities of the school nor to control its policies. At no time shall funds raised by Moon Valley ROCKET BOOSTERS be used for personal gain or profit by any member(s).

ARTICLE IV Membership

Section 1. All parents, students, guardians of students, coaches and teachers of Moon Valley High School, and all other persons in good standing, interested in the aims of Moon Valley ROCKET BOOSTERS are eligible for membership.

Section 2. Dues are payable at the beginning of each academic year. Additional members shall be accepted at any time during the school year at the full dues rate. They shall not be pro rated.

ARTICLE V Executive Board

The Executive Board shall consist of the elected officers. The elected officers include 1, 2, 3 & 4. The Executive Board shall conduct all business of the Moon Valley ROCKET BOOSTERS. Each Executive Board member shall have one vote for all business items requiring such. A special Board meeting can only be called by the President, or the majority of the Executive Board.

ARTICLE VI Officers and their Election

Section 1. The officers of this organization shall be called:

1. President
2. Vice President
3. Secretary
4. Treasurer
5. Administrative or Faculty Representative

Section 2. Elections for the Executive Board positions shall be held annually at the May meeting. Candidates for the May election will be selected by a nominating committee, as well as nominations from the floor. Officers shall be elected by a majority of members present. New officers will assume their positions on June 1. A vacancy occurring in any elected office shall be filled for the unexpired term by a person appointed by the Executive Board. In case a vacancy occurs in the office of the President, the Vice-President shall serve. The Administrative and Faculty Representative Board positions shall be invited by the newly elected Board. 

ARTICLE VII Duties of Officers

Section 1. President - The President shall preside at all General and Executive Board meetings of the organization, co-sign all checks drawn on Moon Valley ROCKET BOOSTERS bank accounts with the Treasurer, perform such other duties as may be prescribed in these BYLAWS, and shall coordinate all the activities of the Executive Board.

Section 2. Vice President - The Vice President shall assist the President in executing his/her duties, preside at all meetings in the absence of the President, and co-sign checks drawn on Moon Valley ROCKET BOOSTERS bank accounts with the Treasurer when necessary. In addition, the Vice President shall also serve as the chairperson of the Membership and Athletic Liaison committee, unless these chairs are delegated to another willing Rocket Booster volunteer.

Section 3. Secretary - The Secretary shall record the minutes at all Executive Board, General, and Special meetings called for by the President, maintain a file of these meetings and present the minutes for inspection at respective meetings. In addition, the Secretary shall handle all correspondence for the organization, maintain a file of such correspondence and co-sign checks as necessary.

Section 4. Treasurer - The Treasurer shall receive all monies of the organization, maintain appropriate bank accounts for the organization, deposit all monies received therein, keep accurate records of all the receipts and expenditures, co-sign all checks with the President, Vice - President or Secretary, pay all bills approved by the Executive Board, and present a current written financial statement at all General meetings. The Treasurer shall complete an internal audit annually by May 15th.

Section 5. Administrative Representative - The Administrative Representative shall advise the organization of all pertinent information regarding school and district policies and procedures.

Section 6. Faculty Representative - The faculty representative shall help maintain correspondence between teachers and Moon Valley ROCKET BOOSTERS.

ARTICLE VIII Committees and Committee Chairpersons

Section 1. All standing committees as listed in these bylaws, and all other committees, as deemed necessary by a majority of the Executive Board officers, shall have a committee chairperson. Proposed activities of all committees activities need to be approved by a majority vote of the Executive Board.

Section 2. Each committee chairperson shall be responsible for the organization and execution of their committee, keep accurate records of their activities, and present a report of such activities to the Executive board.

Section 3. Standing Committees and Purpose

1. Membership Committee - The membership committee, which is chaired by the Vice President or another willing Rocket Booster volunteer, promotes membership in Moon Valley Rocket Boosters and maintains a list of current members and phone numbers.
2. Fund Raising Committee - The fund raising committee coordinates fond raising activities.
3. Sports Program Committee - The sports program committee shall work closely with the head coaches on the program.
4. Scholarship Committee - The Scholarship Committee shall submit the criteria for scholarship consideration to be approved by all present at the January General meeting. The Scholarship committee shall prepare and distribute scholarship applications upon request of any Moon Valley High School senior. Scholarship applications will be available through Moon Valley’s counselors and the front office. The scholarship committee will review all applications and select a student(s) from the senior class as recipient(s) of the Moon Valley ROCKET BOOSTER Scholarship Award. The membership shall approve the recipients before scholarships are awarded. This selection shall take place before the Honors and Awards Assembly at Moon Valley High School. This award shaft consist of a financial scholarship to a school of their choice and the recipient’s name engraved on the Moon Valley ROCKET BOOSTER Scholarship plaque located in the trophy case.
5. Nominating Committee - The Nominating Committee shall actively recruit Moon Valley ROCKET BOOSTER members for the officers of President, Vice-President, Secretary and Treasurer A list of the candidates shall be presented to the General Meeting in April and to be voted on at the General meeting held in May. Moon Valley ROCKET BOOSTER members must give prior consent in order to be listed as a candidate
6. Athletic Liaison Committee - The Athletic Liaison committee, chaired by the Vice President or another willing Rocket Booster volunteer, shall work closely with the MVHS coaches and the office of the Athletic Director. They will report requested needs such as sports trainers, equipment, special needs, etc. at any General meeting.
7. Fine Arts Liaison - The Allied Arts Committee, chaired by the Secretary or another willing Rocket Booster volunteer, shall promote the fine arts program at MVHS.

ARTICLE IX Disbursement of Funds

Disbursement of funds up to $25.00 maybe made at the approval of any Executive Board Member. Expenditures above $25.00 not exceeding $500 require a 3/4 majority of the Executive Board. All other disbursements must be approved by a majority vote of the membership present at a General meeting.

ARTICLE X Meetings and Quorums

Section 1. At least three (3) members of the Executive Board shall be present to conduct business at any General meeting and shall constitute a quorum.

Section 2. Executive Board meetings shall be held as necessary with a minimum of four times per academic year.

Section 3. General membership meetings shall be held monthly from September through May. The August meeting is designated as the Annual Organizational Meeting.

ARTICLE XI Amendments

These BYLAWS may be amended by a two-thirds vote of the members attending any General meeting provided a quorum is present Any members may submit a proposed amendment, in writing, to the President or presiding officer and the proposed amendment will be voted on at the same meeting.

ARTICLE XII Rulings

Section 1. Those BYLAWS shall be in. force and effective from and after their amendment and adoption on August 30, 1999.

Section 2. When any doubt arises as to the true meaning of these BYLAWS, the Executive Board shall make a determination.

Section 3. The order of business at all meetings shall be covered by Robert’s Rule of Order unless otherwise provided in these BYLAWS.

Section 4. All activities of this organization shall be consistent with the policies of the Glendale Union High School District and Moon Valley High School and the laws of the State of Arizona.

Section 5. Changes/amendments revised October 5, 2009

Wade Price, President

Rick Jarrett, Vice President

Chris Price, Treasurer

Kathleen Couch, Secretary